September 29, 2019 meeting minutes – Board approved

Legacy Meeting Minutes

September 29, 2018

10:00 AM

 

Owners present by unit #: 102, 103, 104, 105, 107, 201, 202, 203, 205, 206, 207,301, 303, 304, 305, and 308.

 

 

 

1. Welcome @ Legacy

1. Welcome Bill Delgado
2. Review of April 28, minutes.

 

Response: Minutes approved

 

2. Legacy Financial Information as of July 2018:
3. Current cash position as of:
4. Operating Account – $6,847.97
5. Current reserve account $51,080.50
6. Assessment receivable $160.00
7. Roof Fund – $75,459.27
8. Assessment receivable unit 202 –$43,200 – Board will be voting to remove line item with sale of Unit 202 (will be removed at year end.)
9. Prepaid Insurance – $5,690.59

 

Response: No question self-explanatory

 

3. Legacy Internet:
4. Please advised board in writing or PMC if any problems occur with internet.
5. Internet speed will be raised for summer months, Internet was very slow.
6. Previous Internet contractors retired without notice to Legacy
7. Pro-Video was going to take over internet account a new antenna was placed at pool area. This did help but did not resolve problem.
8. A new contractor was just contacted to review internet.(week of 9-17-2018) Waiting for review information. To decide if the association will be continuing with the wi-fi
9. renter password – legacyrenter517

 

Response: Response: Ongoing cost of internet and continued dissatisfaction with internet performance Legacy board decided not to place large amounts of funds into the internet. Vote taken with owners and all agreed. Question on wording Unsecured – advised if site is unsecured banking information may be compromised

 

1. Water Leaks

203. September storm brought water leaks into units 205 and 203. PMC advised many condos contacted them with leaks for the first time from serval different condos.
204. The storm had swirling winds.
205. PMC to waterproof side walls at openings across of elevators.

 

Response: Unit 103 reported leak same area as 203, PMC notified carpets were wet and air dried. Other owner on 2^nd floor advised they have not checked there walls. Owner advised they need to be responsible and assist as it is there unit. They may have to come down in the raining to check. Unit 206 advised someone will be paying to have her wall fixed as they will not be. Owner informed this problem has being ongoing sine the placement of the doors and this board has being working on resolving the issue.. Also explained September storm was not a normal storm and may condos had water leaks who have not had them in the past. (PMC Confirmed) Hopes roof replacement resolves issues.

 

1. Comcast Cable –
   1. Unit Owners are allowed to open a sub account with Comcast.
   2. If an owner opens an account please remember the boxes in the unit, one belongs to the Legacy and the others are your responsibility to return.
   3. Board going to check units with owners to update the association cable box list.
   4. Discussion of returning boxes to Comcast and have owner get their own box.
   5. Comcast running a Wi-Fi special some owners have taken advantage of this. You may turn off the account over winter.

 

Response: Discussed owners switching from association internet to Comcast internet in their induvial unit. Cost varies depending on service. And the service will not conflict with other units. The service may be turned of over wither months.

 

1. Current Legacy Projects- 2019
   1. Roof completion 2018-2019

1. $93,000 DCI
2. 98,670 MTI

• PMC go to obtain a new estimate using same manufacturer with DCI contract

1. Obtaining estimate for step replacement as next Legacy project.

1. 1. Walkway and Pool deck to be re-coated 2019

1. Ferguson estimate 33,126 plus 5 yr extended warranty
2. PMC –

1. 1. Stairs replacement
   2. Walch Welding 180,000 for both stairs
   3. Bill Swenson and sons – Fabricate new stringers and ¼” diamond plate stair treads to match existing stair wells *only difference between new and old is attachment point at top of each rise.$ 91,083

 

Response:   PMC provided an additional estimate for Stell Exteriors, Inc. Roofing & Siding Inc. advised Board accepted this proposal  work to start in fall. (Note: Following the meeting temperatures got to cold to begin roof projuect by the time drawings and the OC permit was granted.)

 

First Floor Storage area:  

1. 1. Dominic looking at other options for storage area such as cabinets.

 

Response: Owners agree would like to see additional space.

 

1. The board must propose a special assessment of $2,500 per unit for the- 2019 year:

1. 1. April, 3 2019 – $1,250
   2. September 14, 2019 – 1,250
   3. Floor coating and Stairway fund

 

1. Video Cameras are now on line showing live time on internet

1. 1. If you would like to down load the cameras systems for the Lobby area and floors here is how to do it go to your play store on your phone or tablet.
   2. Search for IVMS-4500
   3. Download and open
   4. Server – legeacyoc and legacyoc2
   5. User – legacyguest
   6. Password Legacy715 POOL

 

1. Fire pump room
   1. Firepump compressor replaced and operating properly. Replacement handled by PMC and cover via insurance.

 

No Response:

 

1. Owners section Delgado’s website not all registered

 

No Response

 

1. Reminder to register all pets with PMC

 

No Response

 

1. General Information

 

1. Building issues e-mail board or PMC when the issue is found out to avoid additional problems or work.
2. Windows – Window Manufacturer:
   oknawindows.com
   5601 Beaver Dam Road
   Bristol, Pa 19007
   215 788-7000

   Window & Specs:
   OKNA Gleen Energy System
   DH400 replacement double hung window (energy star)
   Size 35 3/4 W X 53 1/8 H
   White/foam filled/climate low-E/full screen/argon gas
   includes interior, exterior capping & caulking, remove all debris

   Installer:
   Window Wholesalers (They have no showroom)
   Suite 201A
   2300  New Road Northfield, NJ 08225
   609 823-4320
   M Bloch

   Total cost for 4 windows $1,585

 

1. May contact Materera Builders 609-391-0429 for Anderson replacement windows
2. Storm Doors: With the changing of models by storm door companies the board as decide the standard door will be the style as on unit 301, 303, 305, and 306.
3. Reminder Bikes need bike tags – Contact Property Management for tags
4. Make sure PMC has the proper key to make entry into the unit
5. Owners MAY NOT change windows or doors without approval from Legacy Board. The request must be a written request addressed to the board and Jeannie Benson @ PMC.  Board approval will also be a written response.  ANY OWNER FAILING to abide by the by-laws will be responsible to return the item to its original condition and fined by the board.
6. The board discussed Owners are responsible for all problems or conditions inside there unit. If an Owner believes their problem stems from an Association related issue it is the responsibility of the owner to get documentation showing it is an Association issue.  If the Association obtains a contractor or orders an evaluation and the remedy is owner related the cost will be passed on to the owner.
7. The condominium is our home. We can all save cost by helping out when noticing something needs to be done.
8. Magnets with Rules provided to be place on rear of Unit entry door by all units.(Renting or not renting) If you do not have one please ask

 

1. Pool

1. The 2019 Season the pool will be open weekends from Memorial Day until June 17, 2019 when it will open full time.
2. Pool will close Labor Day weekend.
3. No owner is to open the pool area without consent from PMC and the Legacy Board.

 

Response; conversation on liability reasons why pool may not be opened.

 

1. New Business:
   1. TAXES IMPOSED ON CHARGES FOR THE RENTAL OF TRANSIENT ACCOMMODATIONS.

1. As of October 1, 2018, a new law imposes Sales Tax, the State Occupancy Fee, and the Meadowlands Regional Hotel Use Assessment on charges associated with the rental of transient accommodations. The law also authorizes certain municipalities to amend or adopt an ordinance to impose the following taxes on charges for transient accommodations: the Municipal Occupancy Tax, Sports and Entertainment Facility Tax – Millville, Atlantic City Luxury Tax, the Atlantic City Promotion Fee, Cape May County Tourism Tax and Assessment, and the Hotel Occupancy Tax – Elizabeth, Newark, and Jersey City (contact the municipality directly for information on the Hotel Occupancy Tax).

 

1. Furnished or unfurnished private residential property, including but not limited to condominiums, bungalows, single-family homes, and similar living units, where no maid service, room service, linen-changing service, or other common hotel services are made available by the lessor, and where the keys to the property, whether a physical key, access to a keyless locking mechanism, or other means of physical entrance to the property, are provided to the lessee at the location of an offsite real estate broker licensed by the New Jersey Real Estate Commission pursuant to N.J.S.A. 45:15-1 et seq

 

2. Every person who charges for the rental of a transient accommodation is a seller and must register with the State for the collection and remittance of all applicable taxes, fees, or assessments by filing a business registration application (Form NJ-REG) at least 15 business days prior to the first rental occurring on and after October 1, 2018, but no sooner than September 20, 2018,

 

3. Example: Customer rents a vacation home from September 28, 2018 to October 4, 2018, for $2,100.00. Since part of the rental takes place after October 1, 2018, Sales Tax and the State Occupancy Fee must be collected based on the number of days falling in the taxable period ($2,100.00/7 = $300.00 x 4 days = $1,200.00)*. The invoice, bill, or other receipt issued to Customer states:

Weekly Rental            $2,100.00

Sales Tax ($1,200.00* x 6.625%)       79.50

State Occupancy Fee ($1,200.00* x 5%)       60.00

Total    $2,239.50.

 

Legacy board is passing on this information to the owners and is in no means advising owners how to handle this new law. The board advises each owner who rents their unit speak with their personal attorney or tax advisor.

 

 

Response: Owners discussed the situation and needed to await NJ final discussion.

 

 

16. A/C air conditions which are leaking water on to the deck must be repaired by next    

 

17. A review of a Legacy construction policy is being considered.

 

18. Legacy Cleanup day owners should be at the

 

19. Legacy Elections:
    1. 2 board members up for election William Delgado and Scott Hanna.
    2. There is one open position with the sale of unit 303 for a 1 year period.
    3. Candidates
       1. Phil Pawelko
       2. William Delgado

• Scott Hanna

 

Response; No vote taken all three positions filled with above names.

 

 

 

 

 

NEXT MEETING September 28, 2019

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   SCHEDULE “A”

 

RULES AND REGULATIONS OF

LEGACY INN AT PLYMOUTH, A CONDOMINIUM

 

1. The walkways, entrances, corridors, stairways and driveways, shall not be obstructed or used for any other purpose than for ingress to and egress from the buildings.

 

1. No exterior of any Unit shall be decorated or modified by any owner, occupant, tenant or guest in any manner without prior written consent of the Board of Directors of the Association.

 

1. No bicycles, scooters, baby carriages or similar vehicles or toys or other personal articles shall be allowed to stand unattended in any part of the Common Elements.

 

1. No owner, occupant, tenant or guest shall make or permit any noises that will unreasonably disturb or annoy the occupants of any of the other units, or do or permit anything to be done which will unreasonably interfere with the rights, comfort or convenience of the other owners.

 

1. Each owner shall keep his unit in a good state of preservation and cleanliness and shall not shake, sweep or throw, or permit to be shaken, swept or thrown there from, or from the doors and windows thereof, any dirt or other substance.  No towels, laundry, or other clothing shall be hung or draped in or out of any window or over any railing or stairway, or otherwise outside any unit upon the condominium property.

 

1. No sign, notice, advertisement, flag, banner or the like shall be inscribed or exposed on or at any window or other part of the exterior of the building, nor shall anything be projected out of any window in the units without approval of the Board of Directors.

 

1. All refuse and garbage shall be disposed of in the facilities provided by the Association for such purpose and only in the manner as the Board of Directors may direct.  Burning of trash or refuse is prohibited.

 

1. No radio or television aerial shall be attached to or hung from the exterior of any unit without prior approval of the Board of Directors.

 

1. Any agent of the Board of Directors or managing agent and any contractor or workman authorized by the Board of Directors or such managing agent may enter any unit or storage area at any reasonable hour of the day for the purpose permitted under the terms of the Master Deed or By-Laws provided however, that except in the case of emergency, entry will be made by prearrangement with the owner, occupant, tenant or guest.

 

1. The Board of Directors may retain a pass key to each unit.  No owner shall alter any lock or install a new lock on any door leading into his unit or quarter unit

 

 

RULES AND REGULATIONS OF

LEGACY INN AT PLYMOUTH, A CONDOMINIUM

 

without providing a key to such lock or the means to open same to the Board of Directors for its own use.

 

1. Vehicles shall be parked only in designated areas as determined by the Board of Directors of the Association and in a manner which will not impede or prevent access by others, and the owners, their employees, servants, agent, visitors, licensees and families will obey any traffic regulations promulgated in the future for the safety, comfort and convenience of the owners.  No vehicle that does not operate under its own power shall be left on the condominium property more than 24 hours; parking of trailers is not permitted and there shall be no vehicle repair work done on the condominium property.

 

1. All units of a maximum capacity of 6 persons.

 

1. No Grilling using gas or charcoal on the Legacy Property including balconies and pool area.  This is an Ocean City Law as well as a State Law.

 

1. Please throw trash away in dumpsters behind the Legacy Office

 

1. INTERNET PASSWORD: legacyrenter517