Agenda 6-14-2020

Legacy Agenda                          June 14, 2020                            7:30 PM Held via ZOOM

Owners on line by Units: 103, 104, 105, 106, 107, 202, 203, 204, 205, 206, 207, 301, 302, 303, 304, 305,306, 307, 308

 

 

1. Welcome @ Legacy

1. Welcome

 

2. Legacy Financial Information as April 30, 2020:
3. Operating Account – $32,139
4. Current reserve account $30,809
5. Assessment receivable $5,605
6. Stair Fund – $ 62,605
7. Prepaid Insurance – $5,690

 

3. Legacy Internet:
4. Legacy Board has decided to remove one of the internet boxes. One box will remain in service to upload the camera feed.

• Board feels we’ve discussed with owners enough times and gave all advanced notice, we move forward. We all agreed remove one and unit owners to purchase their own internet router/modem
• Attempt will be made to leave the pool; side internet active.

 

1. Water Leaks

101. Is there any unit having an issue still? Specially units 205,201, and 101.

 

1. Comcast Cable –

1. Some unit owners had had issues with Comcast opening their Account. The Comcast representative must be made aware the Legacy owner is not doing anything to the Legacy account and just want to have their own account.

 

3. Current Legacy Projects- 2019
   1. Roof completed.
   2. Walkway and Pool deck re-coated.

1. 1. Stairs replacement is still under review. Covid 19 stopped the board from completing a test area.

1. The board will be meeting with the contractors to ask questions and see the step styles.
2. Walch Welding 180,000 for both stairs

• Bill Swenson and sons – Fabricate new stringers and ¼” diamond plate stair treads to match existing stair wells *only difference between new and old is attachment point at top of each rise.$ 91,083

1. Scott as an idea covering the stairs with fiber glass covers and coating steel structure with specialized epoxy/welding patches on small perforations.

 

4. Storage area:

1. 1. A proposal was obtained to create cubby or small closet area in the 2 storage rooms as well as creating lockers in the 1^st floor area so every owner will have their own space.

• Phil trying to locate proposal and sketch drawings that the contractor dropped of the morning of our 2019 Fall Board Meeting
• Others have copies of the proposal/sketches too
• Bill has a contractor he would like to get quote from as well

 

 

1. The board has placed is discussing a 2021 special assessment which will be placed toward the cost of any stair replacement.
   1. Special Assessment due October 10, 2020 -$625

1. Scott will need assistance to place a test cover on one of the steps.

 

1. Video Cameras are now on line showing live time on internet

• Bill will get a hold of the camera person to obtain and address.

 

1. Reminder to register all pets with PMC.
   1. PMC will provide a current list of registered pets for meeting.

 

1. General Information

 

1. Building issues e-mail board or PMC when the issue is found out to avoid additional problems or work.
2. Windows – Window Manufacturer:
   oknawindows.com
   5601 Beaver Dam Road
   Bristol, Pa 19007
   215 788-7000Window & Specs:
   OKNA Gleen Energy System
   DH400 replacement double hung window (energy star)
   Size 35 3/4 W X 53 1/8 H
   White/foam filled/climate low-E/full screen/argon gas
   includes interior, exterior capping & caulking, remove all debrisInstaller:
   Window Wholesalers (They have no showroom)
   Suite 201A
   2300  New Road Northfield, NJ 08225
   609 823-4320
   M Bloch
3. May contact Materera Builders 609-391-0429 for Anderson replacement windows
4. Storm Doors: With the changing of models by storm door companies the board as decide the standard door will be the style as on unit 301, 303, 305, and 306.
5. Reminder Bikes require bike tags – Contact Property Management for tags
6. Make sure PMC has the proper key to make entry into the unit
7. Owners MAY NOT change windows or doors without approval from Legacy Board. The request must be a written request addressed to the board and Jeannie Benson @ PMC.  Board approval will also be a written response.  ANY OWNER FAILING to abide by the by-laws will be responsible to return the item to its original condition and fined by the board.
8. The board discussed Owners are responsible for all problems or conditions inside there unit. If an Owner believes their problem stems from an Association related issue it is the responsibility of the owner to get documentation showing it is an Association issue.  If the Association obtains a contractor or orders an evaluation and the remedy is owner related the cost will be passed on to the owner.
9. The condominium is our home. We can all save cost by helping out when noticing something needs to be done.
10. Magnets with Rules provided to be place on rear of Unit entry door by all units.(Renting or not renting) If you do not have one please ask

 

1. Covid 19
   1. Cleaning personnel will be hired by PMC, $15.00 per hour. Two people will be needed.

• Bill has been purchasing supplies.
• Recommend a sign off sheet be created for the cleaning of the elevator and other touch points to be disinfected periodically.
• Railings and elevator to be cleaned hourly

 

1. 1. Pool area – recommended we follow the state and local guideline and strive to be a little tougher on rules.

• Limit Association Liability.
• Keep owners and Guest safe.
• Should chairs and tables be sent up or should it be bring your own.
• Should we limit amount in the pool area?

 

Pool Notes:

• Bring own chair policy
• Chairs removed and placed in condo.
• Space markers for social distancing or signage reinforcing safe practice and distancing
• Signage on gate with safety language reminder
• Outdoor waterproof “Info Box” brochure/print outs holder with state and/or CDC guidelines

 

1. 1. Place hand sanitizer dispensing machine on each floor and pool area. Mount permanently.

 

1. 1. Post signs for social distance and wearing of mask.

• Adhere to fence/ railing and place in lobby
• Add no smoking in common area.

 

1. 1. Sanitizing of shopping carts

• Wipe dispenser or spray bottle/paper towels at main entrance for cart handles

1. New discussion surrounding elevator occupancy and sanitizer station outside each

• Limit # of people on elevators
• Sanitizer pumps adhered to wall outside each elevator

 

1. Results of Smoking Survey

 

Results of the Smoking questionnaire.

Only 15 Questionnaires were returned to PMC.

 

Question #1 – Should the Legacy be a totally smoke free condo. This included inside and outside all units.

Yes – 7         No – 4

 

Question #2 – Should the Legacy be a smoke free in the common areas with the exception of designated areas, grass area or covered parking area.

Yes – 9     No – 1

 

Question #3 – Do nothing and allow smoking in common areas.

Yes – 1       No – 10

 

Comments received with survey:

1. Second hand smoke dangers
2. By-laws require 100% Vote.
3. Allergic to smoke
4. May smoke just in Units
5. Are Balcony Common Areas?

Smoking Topic Notes:

• Create and place customized signage leading up and down staircases only with wording to be courteous of others and dangers of smoke and secondhand smoke and adhere to restricting smoking to designated areas.
• The board is trying to include owners in the decision. Consensus seems to be for smoking to be restricted to inside units only – no smoking in common areas or limited common areas (this includes balconies)
• Per the by-laws, the Board is empowered to create and enforce Rules. As long as the board makes the no smoking in common area it is not a by-law change — the rule does not need to be voted upon.

 

Problem with Survey some owners answered a question such as #2 or #3 and did not answer the rest of the questions. I believe all but 2 want something done. We need to come up with an idea and throw it out in a questionnaire and see where it lands then fine tune it. Example the board recommends designated smoking areas which will be posted.  Yes or No, then why and where?

 

Survey results indicate definitely a majority would like some type of action.

 

New Business:

1. 1.  Letter sent to 705 Plymouth Place. Regarding right of way with driveway area and using of the driveway.

1. 705 will not use the Legacy driveway without written permission,
2. The board feels the 705’s claims are not valid due to the changing of the residences, and the distance between the property lines.

1. 1. Any contractor must supply PMC with a copy of Insurance and Workers compensation paperwork.
   2. Otis advised the service to monitor the elevator by computer relay now available. PMC looking at cost for adding its own phone line.

1. Light fixture outside unit 305 on walkway side is broken/needs to be replaced.
2. Note that dryer vents are in rough shape, and should be replaced.
   1. PMC will notify Dryer Company, PMC believes the dryer people were not contacted and will contact them. Discussion of closing laundry rooms.
3. Trash Service
   1. Owners are reminded the contract with the trash company is for general trash. No chairs, Mattresses or bulk Items are to me thrown behind the building. I have been told there is curbside bulk item service which picks up Thursdays. If you plan on using this service you may not leave your items outside the legacy. When redoing your condo you must personally remove the items or contact PMC to see if they could set up a bulk remove at the owner’s expense.
   2. Owners are reminded if you see something wrong please bring it to someone’s attention. If you see something minor such as weeding, lite clean up or other small issues it saves the association and you on rising cost.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Saturday September 26, 2020

SCHEDULE “A”

 

RULES AND REGULATIONS OF

LEGACY INN AT PLYMOUTH, A CONDOMINIUM

 

1. The walkways, entrances, corridors, stairways and driveways, shall not be obstructed or used for any other purpose than for ingress to and egress from the buildings.

 

1. No exterior of any Unit shall be decorated or modified by any owner, occupant, tenant or guest in any manner without prior written consent of the Board of Directors of the Association.

 

1. No bicycles, scooters, baby carriages or similar vehicles or toys or other personal articles shall be allowed to stand unattended in any part of the Common Elements.

 

1. No owner, occupant, tenant or guest shall make or permit any noises that will unreasonably disturb or annoy the occupants of any of the other units, or do or permit anything to be done which will unreasonably interfere with the rights, comfort or convenience of the other owners.

 

1. Each owner shall keep his unit in a good state of preservation and cleanliness and shall not shake, sweep or throw, or permit to be shaken, swept or thrown there from, or from the doors and windows thereof, any dirt or other substance.  No towels, laundry, or other clothing shall be hung or draped in or out of any window or over any railing or stairway, or otherwise outside any unit upon the condominium property.

 

1. No sign, notice, advertisement, flag, banner or the like shall be inscribed or exposed on or at any window or other part of the exterior of the building, nor shall anything be projected out of any window in the units without approval of the Board of Directors.

 

1. Please throw trash away in dumpsters behind the Legacy Office.  All refuse and garbage shall be disposed of in the facilities provided by the Association for such purpose and only in the manner as the Board of Directors may direct.  Burning of trash or refuse is prohibited. ONLY HOUSE HOLD ITEMS MAY BE PLACED IN THE DUMSTER. (No Dumping of tablets, chairs, bed mattresses…)

 

1. No radio or television aerial shall be attached to or hung from the exterior of any unit without prior approval of the Board of Directors.

 

1. Any agent of the Board of Directors or managing agent and any contractor or workman authorized by the Board of Directors or such managing agent may enter any unit or storage area at any reasonable hour of the day for the purpose permitted under the terms of the Master Deed or By-Laws provided however, that except in the case of emergency, entry will be made by prearrangement with the owner, occupant, tenant or guest.

 

1. The Board of Directors may retain a pass key to each unit.  No owner shall alter any lock or install a new lock on any door leading into his unit or quarter unit without providing a key to such lock or the means to open same to the managing property company of the condo association (Currently Property Management) for their use in an emergency or property check.

 

 

 

 

 

 

 

RULES AND REGULATIONS OF

LEGACY INN AT PLYMOUTH, A CONDOMINIUM

 

 

1. Vehicles shall be parked only in designated areas as determined by the Board of Directors of the Association and in a manner which will not impede or prevent access by others, and the owners, their employees, servants, agent, visitors, licensees and families will obey any traffic regulations promulgated in the future for the safety, comfort and convenience of the owners.  No vehicle that does not operate under its own power shall be left on the condominium property more than 24 hours; parking of trailers is not permitted and there shall be no vehicle repair work done on the condominium property.

 

1. All units of a maximum capacity of 6 persons.

 

1. No Grilling using gas or charcoal on the Legacy Property including balconies and pool area.  This is an Ocean City Law as well as a State Law.

 

1. INTERNET PASSWORD: legacyrenter517

 

1. During COVID 19 all Federal, State, and County Rule and regulations will be followed and enforced.